REQUEST FOR PROPOSALS
AUTOMATED INTEGRATED LAND INFORMATION SYSTEM
FOR SHELBY COUNTY PROBATE OFFICE
Date of Issuance: 02/18/2025
Description: The Shelby County Commission is soliciting proposals from a qualified Vendor to provide Automated Integrated Land Information System for the Probate office.
1. Introduction
A. Purpose and Scope
Shelby County Commission (County) is seeking a web-based Automated Integrated Land Information System hosted in the cloud. The software must be able to interface with existing vendors.
The Recording Department of the Probate Office, Shelby County, Alabama is seeking to potentially replace the existing electronic records and document management system (ERMDS) to best fit the present workflow within the Recoding Department of the Probate Office. Must be able to meet current practices of document handling, scanning, indexing, monetary collections and receipting, retrieval practices, verifying and e-filing options for recording clerks and the general public. This system should also provide extensive audit reporting to meet the current and future demands of Shelby County and its growing population. All records must be indexed according to specifications described in the Scope/Statement of Work and Requirements sections in this document.
2. Instructions for Proposers
Proposals must be submitted according to the instructions and format described in this section. Any proposal that does not follow these instructions may be eliminated from further consideration.
RFP Schedule and Submittal Instructions
The deadline for submitting proposals is provided in the RFP Schedule below. No proposal will be considered if it arrives after the scheduled deadline.
Questions regarding clarification or interpretation of this solicitation should be submitted in writing via email on or before the Deadline to Submit Questions found in the RFP Schedule. Questions should be emailed to Charity Hogg at chogg@shelbyal.com. No phone calls are permitted.
Vendors must submit one (1) original and three (3) copies of the proposal, stapled or bound, and printed on 8.5”x11” paper. Proposals must be contained in a sealed envelope upon which the RFP Title, RFP Number, and Vendor Name are clearly printed.
RFP Schedule:
RFP Issue Date | 02/18/2025 |
Deadline for Written Questions | 03/04/2025 |
Deadline for RFP Addendums | 03/11/2025 |
Deadline for Proposal Submission | 03/25/2025 |
Submit Proposals to: Shelby County Commission
200 West College Street; Room 123
Columbiana, Alabama 35051
Attention to: Mary Horton