December 03, 2024
STATE OF ALABAMA
COUNTY OF SHELBY
SEALED BIDS for South Water Plant Modular Carbon Adsorption System
Shelby County Commission
Sealed bids for South Water Plant Modular Carbon Adsorption System for use in Shelby County will be received in the office of the Chief Financial Officer, Shelby County Administration Building, 200 West College Street in Columbiana, Room 125, Alabama 35051, until 2:00 p.m. on December 13, 2024, at which time bids will be publicly opened and read. The County Commission reserves the right to reject any or all bids and to waive informalities in awarding this bid to the lowest responsive bidder. Bidders are to state that bids submitted are firm and that no claims for errors will be made after bids are opened and subsequent thereof. Any entity of Shelby County Commission may purchase from this bid.
If you have any questions concerning this bid, please contact Phillip Crunk at 205-215-8826.
GENERAL INFORMATION
All bidders must use our form for submitting their bids. Approved equals shall be submitted and approved prior to bidding. All exceptions to the specifications shall be listed in a separate document. Proposed purchase agreements must be submitted and approved prior to bidding. All bids must be sealed and marked in the lower left-hand corner “BID – South Water Plant GAC Contactor Equipment” with opening date and time. Late bids will not be opened. Bids will not include State Sales Tax or Federal Excise Tax.
Records showing successful bidder(s) and prices quoted will be placed on file and may be examined upon request. If contract is awarded to someone other than lowest bidder, a note of explanation will appear in the bid file and Commission Minutes.
Use of trade names and numbers shall be interpreted as establishing a standard of quality and performance and shall not be construed as limiting competition.
INSURANCE, LICENSING AND OTHER REQUIREMENTS
The owner requires all documentation be in place and the execution of a Purchase Order, no later than December 31, 2024. This contract shall not be executed by the County Manager until the successful bidder has supplied the following information in a timely manner, as outlined in the attached contract specifications:
- Section 84 State/County privilege license and all other required license(s).
- Proof of Insurance containing additional coverage for the Shelby County Commission, its successors, or assigns.
- A W-9 and E-verify will be required before the bid is awarded. All bidders shall submit completed W-9 and E-verify documentation with your bid packet.
If applicable to this bid this project must meet any and all AIS Buy American Guidelines.
This project is subject to all other Federal Requirements for Federally Funded Projects:
- Buy American Preference (49 USC § 50101)
- Trade Restriction Certification (49 USC § 50104, 49 CFR part 30)
- Disadvantaged Business Enterprise (49 CFR part 26)
- Procurement of Recovered Materials (2 CFR § 200.322, 40 CFR part 247, Solid Waste Disposal Act)
- Debarment and Suspension (2 CFR part 180 (Subpart C), 2 CFR part 1200, DOT Order 4200.5)
- Lobbying and Influencing Federal Employees. (31 USC § 1352, 2 CFR part 200 Appendix II(J), 49 CFR part 20 Appendix A)
Contractor awarded the project shall be registered in SAM (System for Award Management, www.sam.gov). Registration in SAM is required to participate in Federal funding programs. Information on registering for SAM can be found at https://www.e- verify.gov/e-verify-user-manual. A UEI (unique entity identifier) is required in bid submission.
Installation will be by County. Do not include installation in your bid.
Prices shall be valid for a period of 90 days.
Delivery to the following address shall be included as a part of this bid:
South Shelby Water Plant
7935 HWY 61
Wilsonville, AL 35186
DISQUALIFICATION OF BIDS
Bids may be disqualified before awarding of the contract for any of the following:
- Failure to mark envelope as required;
- Failure to sign or notarize the bid document;
- Failure to include requested information or other details of the bid, or
- Failure to include bid bond if required. (Note: no bid bond is required for this bid.)
METHOD OF AWARD
The award will be made to the lowest responsive bidder meeting specifications. It is not the policy of the Shelby County Commission to purchase on the basis of low bid only. Quality, conformity with specifications, purpose for which required, terms of delivery, and past service and experience are among the factors that may be considered in determining the responsive bidder.
The Shelby County Commission reserves the right to award separate contracts for each item, each product, or any combination of products if in the best interest of the Shelby County Commission.
No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of sixty (60) days.
IMMIGRATION LAW
By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.
OPEN TRADE
By signing this contract, vendor agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or doing business with a jurisdiction with which the State of Alabama can enjoy open trade.
Please provide your bid response in triplicate, one original and two copies.
Bids will not include State Sales Tax or Federal Excise Tax.